By clicking on the “Apply” arrow symbol from the “Home” or “My Eligible Events” tab, you will be taken to the event application form. The participant profile details are added to the application by default and include the personal, as well as the education and employment details if already available. You are requested to review the information in your profile. Expand the page by clicking on the triangle symbol as shown below. You may navigate to various sections of the profile details by clicking on the 3 spherical icons of the progress bar.
Review the information in your profile and collapse the profile by clicking on the traingle symbol. To edit your profile, save the draft application and navigate back to the “Profile” tab.
Once your profile information has been updated, return to the draft application in the “My Applications” tab, if you have saved the draft application. Alternatively, you may navigate to the “Home” tab and select the already existing draft application in the bottom section, called “Active applications”. Subsequently you can continue the application process.
You will notice that a number of new sub-tabs have appeared next to the “Request Form”. The “History” sub-tab gives you an overview of the status of your application, including action taken. The column describing the actions changes as the application moves further along in the process for endorsement and approval.
The “Documents” sub-tab provides an overview of your profile and application documents.
The “Previous Involvements” sub-tab lists events you have previously attended. Provided you participated in events prior to May 2017, a link listing the attended events will be available.
Navigate back to the “Request Form” sub-tab to answer the mandatory event questions. These questions may differ based on the event type you are applying for, e.g. conference or symposia.
- “Save” the information provided to continue working on the application at a later point, or;
- “Save & Continue” to continue with application submission, or;
- “Cancel” to cancel the application process.
The “Request Form” is divided into three main sections, namely, the Participant Profile, the Designating Authority and the Attendee Questions as shown below.
If you intend to request for financial assistance and/or wish to present a paper, confirm the corresponding tick box(es). You will notice that by ticking the Attendee Questions related to Paper Submission and/or Financial Support, the system will expand the questionnaire section and request you to provide relevant information related to the affirmed tick box question.
If you do not intend to request for financial assistance and are not presenting a paper, do not tick the two corresponding tick boxes.
Designating Authority:
Select the appropriate designating authority for the conference application. If you have more than one nationality or if you are working in a country other than your nationality(ies), select which country you wish to represent. Your application will be submitted to the official authority of the selected country.
If you wish to represent a non-governmental organization (NGO) or an intergovernmental organization (IGO) that you are associated with, select “Represent NGO/IGO” option from the dropdown list next to the Designating Authority. A pop-up window will appear that will list all the NGOs and IGOs that are invited to the event. You can search for the interested NGO/IGO in the search section. Please note that only the invited organisations are available for selection.
The selected NGO/IGO will populate in the field labelled “Designating Organization”.
Attendee Questions:
Attendee questions include the paper submission and financial assistance details as shown below.
Paper Submission Details:
If you are intending to present a paper, kindly ensure that you have first uploaded the abstract of the paper on IAEA’s abstract management system called INDICO. If you do not have an existing INDICO account and you wish to present a paper, please use the registered email ID of your NUCLEUS account to register on INDICO. Please note that the email ID registered on INDICO should be the same as the registered email ID of your NUCLEUS account. The 3-digit abstract ID generated in INDICO and the abstract file must be provided in the paper details. It is possible to add more than one author for a paper to be presented. However, only the presenting author is supposed to provide the paper details.
Based on the paper details entered and your profile information, the requisite Form B will be generated by the system and submitted along with your application.
If you are presenting more than one paper, you will be required to download Form B from the link available in the “Additional Abstracts” section, complete it offline, and save it in PDF format. Once completed, please upload Form B and the related abstract by clicking on “Add New Abstract”. A new window will pop-up. Please enter the INDICO ID and upload Form B and the relevant Abstract in PDF format. You can repeat the process for any additional abstracts for papers you intend to present. Note that you can upload a maximum of 4 additional abstracts.
Financial Support:
It is a prerequisite to provide all mandatory information and to finalize your “Complete Profile” by providing education and employment details in addition to your personal details in your “Profile” tab before requesting financial support for attending a conference. Find detailed guidance on your “Complete Profile” here.
With the “Complete Profile” finalized, you may apply for financial assistance by confirming the “Financial Support” tick box and providing additional details e.g. description of work performed over the last three years along with your institute/affiliation’s programme details in the field related to the conference. Please note that any financial support is subject to approval by the IAEA.
